This basic functionality is augmented by document capture software, which can add efficiency and standardization to the process.
By converting paper documents into digital format through scanning, organizations convert paper into image formats such as TIF, JPG, and PDF, and also extract valuable index information or business data from the document using OCR technology.
Information held on paper is usually just as valuable to organisations as the electronic documents that are generated internally.
Having the ability to manage and share this information internally through a document management system such as SharePoint or a CMIS-compatible repository improves collaboration between departments or employees and also eliminates the risk of losing this information through disasters such as floods or fire.
The relevant document capture products have adapted to function with non-image file formats with the end-goal of creating a unified processing workflow capable of handling all incoming documents The ability to import files from a variety of sources is one example of such adaptation.