Minutes

The name "minutes" possibly derives from the Latin phrase minuta scriptura (literally "small writing") meaning "rough notes".

Using Robert's Rules of Order Newly Revised (RONR), the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.

For most organizations or groups, it is important for the minutes to be terse and only include a summary of the decisions.

[2] The minutes of certain groups, such as a corporate board of directors, must be kept on file and are important legal documents.

The format of the minutes can vary depending on the standards established by an organization, although there are general guidelines.

[18][19] Minutes are sometimes submitted by the person who is responsible for them (often the secretary) at a subsequent meeting for review.

The traditional closing phrase is "Respectfully submitted" (although this is no longer common), followed by the officer's signature, his or her typed (or printed) name, and his or her title.