Membership is automatic for individuals who are members of the AYIA's affiliated societies in the various universities, institutes and colleges around the country; however, recent graduate students and those relatively new to the profession are also eagerly encouraged to participate.
The AYIA governing council is elected annually from representatives from the University, Institute or College where the next conference is planned to take place.
The conference usually consists of an opening lecture and wine reception on the Friday evening, followed by a day of twenty-minute lectures on the Saturday and a local field trip on the Sunday, the conference is often held in February or March.
The level of activity of the AYIA has fluctuated somewhat since its inception, demonstrated by the lack of an annual conference some years.
The conference, however, is the association's main event and is hosted in rotation by the various student societies.