[3] Awards are made by the Governor-General, on the nomination of the responsible minister in each state or territory, and at the federal level.

Recipients of the Australian Police Medal are entitled to use the post-nominal letters "APM".

The total number of awards made each year must not exceed the following quota:[4] The APM may be awarded to a member who has shown distinguished service when carrying out the primary functions of the organisation, particularly where the work has been inherently more hazardous than most other occupations.

Awards of the APM may be made to former serving members for nominations submitted within 12 months of ceased service.

The responsible Commonwealth, State or Territory Minister or Premier submit the recommendations to the Governor-General who has the authority to approve awards.