They are used once the owners of the project have decided to buy work items from the sellers, who may be product vendors and/or service providers.
[ii] The Bidder Conference is an invaluable opportunity for both parties to exchange views and ideas, as well as to get to know one another at the early stages of the project.
The most critical intention of a Bidder Conference is to ensure that equal information is available to all the sellers, and that no discrimination takes place.
Even if the buyer eventually wins the court case, the project in question has already been delayed and its budget has been exceeded.
Following the Conference, sellers will either formulate their intentions to offer their products and services and become the actual bidders or elect to withdraw from the entire bidding process.
If they are accepted as bidders and/or potential contractors, they will then contact the responsible individuals for their business areas, obtain the RFPs (Requests for Proposal), ITBs (Invitations to Bid), and/or similar procurement documents, and submit their offers in the form of Bids, proposals, and/or other types/format of offer documents.
business world, the Bidder Conferences are more often held remotely using modern communication technologies, such as video-conferencing and other tele-conferencing software and platforms.