A private secretary is normally of middle management level; however, as the key official responsible for disseminating ministers' decisions and guidance on matters of policy, and as their gatekeeper, the role is of considerably greater significance than their grade would suggest.
A similar role to a principal private secretary in the United States federal government would be chief of staff.
A similar role to a principal private secretary in the United States federal government would be chief of staff.
The private secretary is the principal link between a government minister and officials in the department or ministry.
[2][4][5] A PS or an APS is always in attendance with the minister at every official meeting or event to provide support; and to ensure that a member of the Civil Service, who are non-political appointees, takes a factual note of discussions and commitments made.
This means prioritising invitations, commitments, policy briefings and submissions and parliamentary business.
A PS is always the initial source of advice to Ministers on policy, parliamentary protocol, the process of cabinet government and departmental administration.
They often deputise and support other members of the PO temporarily, but would be considered subject matter experts for that area of work in the department.
Although considered to be a highly rewarding and sought-after post, it is one of the most difficult when compared to others at the equivalent grade.
Persons holding the role of private secretary to a minister in New Zealand are civil servants.
Senior Private Secretaries are the equivalent of a chief of staff and have the responsibility of managing a minister's office.